18JAN2019 - JOB - Office Assistant - Monjasa

Job description
As our new Office Assistant, you will become part of a minor office of approx. five colleagues characterized by a free and friendly atmosphere, high energy and professionalism. You are also going to cover for our Office Manager in Panama when needed in e.g. vacation periods.
You will play a vital role at the office and be the centre of all daily practicalities, and supportive and administrative tasks. Your main responsibility is to make the office run as smooth as possible and always looks its best and create a feeling of ‘a home away from home’. It is crucial that all our customers, suppliers and collaborators get a warm welcome in the office.  
To possess this position, it is important that you are motivated by an all-around role and have a very high level of service. It is imperative that you enjoy helping other people and are willing to go an extra mile when needed.

Areas of focus

• First point of contact at the reception including answering and forwarding of phone calls
• Support Management on various tasks
• Maintaining an organized filing system
• Helping organize and maintain office common areas
• Schedule meetings and appointments and manage travel itineraries
• Coordinating events
• Coordination of daily lunches
• Procurement of office stationery and refreshments
• Maintaining communications with all relevant local companies, organizations and foundations within the industry
• Providing support to other departments, as required

Your professional skills

• At least 2 year of experience in an administrative role
• Solid experience with IT (Microsoft Office)
• Fluent in written/oral English, knowledge of Spanish is desirable

Your personal skills

• Positive, pro-active and solution-oriented mind-set
• Keen sense of detail
• Responsible and knows how to prioritise tasks
• Good social skills and enjoys helping other people
• Strong organisational and time management skills
• Good networker

Monjasa as a workplace
Monjasa offers you a fulfilling career in a global organisation, where you will be part of a dynamic and ambitious team. We enjoy great learning opportunities and are proud of our fantastic work environment. With “Monjasa means personal business” as the headline to our corporate purpose, this serves as the guiding principle for our business. You will also find that we live and breathe our values of Respect, Ambition, Curiosity and Smile & Joy. All four values and our corporate purpose are anchored in how we work together and reflect our company DNA.

Monjasa at a glance
Monjasa is a global partner in the oil and shipping industries. Our core business includes reselling and physical supply of marine fuels, oil terminal operations and ship-owning activities on a global level.
We are characterised by a strong entrepreneurial spirit and have achieved strong growth on a global scale since our start in 2002. Financially, Monjasa is recognised as a robust business partner and total revenue exceeded USD 1.4 billion in 2017 - or equivalent to 3.5 million tons of marine fuels supplied. The fleet currently consists of some 20 tankers.
The Monjasa Group also includes the offshore ship-owning company C-bed Floating Hotels and RelateIT, who specialises in ERP and IT infrastructure solutions.

To know more and apply visit - https://monjasa.com/careers/vacancies/americas/office-assistant